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Key Agenda Items

Board Of Education Meeting Agenda

October 14, 2021

*More details on each item and additional areas of concern during the COVID-19 pandemic can be found below the list.

  • (A.2) Acceptance of Board Monitoring Update: Presentation of Goal 3 Progress Measure 1, 2, and 3

  • (H.1) Approval Of A Budget Increase And Authority To Negotiate, Execute, And Amend A Contract For Facilities Assessment And Capital Planning Services

  • (B.1) Approval of the Amended Resolution Ordering November 2, 2021, General Election for Houston Independent School District Single-Member Districts I, V, VI, VII, And IX 

  • (D.1) Approval of the District Improvement Plan for 2021–2022

  • (I.1) Vendor Awards for Purchases over $100,000

  • (I.2) Donations for Districtwide and School-Specific Programs

  • (I.3) Grant Funds in Support of District-wide and School-Specific Programs

  • (I.4) Approval of the October Budget Amendment

Impact (I), Leadership (L), Equity (E), Stewardship (S), Collaboration (C)

A.2 Acceptance of Board Monitoring Update: Presentation of Goal 3 Progress Measure 1, 2, 3 (I)

The Board must approve the monitoring update for Goals 3 Progress Measures 1, 2, and 3.

Goal 3 states: The percentage of graduates that meet the criteria for CCMR as measured in Domain 1 of the state accountability system will increase 8 percentage points from 63% for 2017–18 graduates to 71% for 2022–2023 graduates reported in 2024.

Core Value Evaluation: Impact

The Board has set a self-constraint to spend at least 50% of its time monitoring student outcomes (as recommended by Lone Star Governance) by the second quarter of 2022. The monthly Board Monitoring Update is the Board’s almost exclusive opportunity to discuss student outcome goals, which means this item should increasingly take up more of Board meetings. In September, the Board spent 25% of their time discussing student outcomes, a setback from 33% in August.

H.1 Approval Of A Budget Increase And Authority To Negotiate, Execute, And Amend A Contract For Facilities Assessment And Capital Planning Services (S, L)

The Board will consider extending the contract for facilities assessment and capital planning services in the District. The Board approved a comprehensive facilities assessment in 2020, but the pandemic impacted demographics across the district and changed the timeline for the project. The district administration is requesting additional funds for a revised demographic study and steering committee for long-term capital planning.

Core Value Evaluation: Stewardship and Leadership

HISD has not had a bond election in nearly a decade, leaving many district facilities in need of repair and replacement. Because the district is long overdue for bond funding and long-term financial planning, the Board must evaluate what is needed to put HISD in the best position for a bond election and how to prioritize and allocate limited resources to support that need considering the district is running a deficit budget.

B.1 Approval of the Amended Resolution Ordering November 2, 2021, General Election for Houston Independent School District Single-Member Districts I, V, VI, VII, And IX (L)

The Board must approve the amended resolution ordering a general election (on November 2, 2021) for the HISD Board of Education with a partial list of polling locations. The single-member districts that are up for election are District I, V, VI, VII, and IX. To learn more about the candidates, you can watch the recording of our candidate forum and see who we endorsed.

D.1 Approval of the District Improvement Plan for 2021–2022 (I, L)

Each year, the District is required by state law to submit a District Improvement Plan (DIP), a comprehensive, district-wide plan to support the improvement of student performance. The DIP is based on a needs assessment conducted by the district and data broken down by different student groups. The full version of the proposed DIP is on file with the district and can be requested by anyone interested in reading through it.

I.1 Vendor Awards for Purchases over $100,000 (S, L)

The Board needs to approve vendor awards greater than $100,000 and ratify vendor awards under $100,000.

Vendors: Event Catering Houston, LLC; Priscilla Jenkins-Roberts dba The Balloon Diva; TimeClock Plus, LLC; iBridge Group, Inc.; Frontline Technologies Group, LLC dba Frontline Education; Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms; Carahsoft Technology Corporation; University of Texas at Austin; Newbart Products, Inc.; Motio, Inc.; Atlas Sign Services Inc; Daktronics, Inc.; James T. Stephens dba Redmont Sign LLC dba Stewart Signs; Voice Products, Inc.; EDYNAMIC HOLDINGS LP dba eDynamic Learning ULC.

I.2 Donations for Districtwide and School-Specific Programs (S, L)

All donations greater than $5,000 must be approved by the HISD Board of Education.

Donors: alliantgroup®; Avenue Community Development Corporation (CDC); Barbara Bush Houston Literacy Foundation; Cycle Houston; Flint Hills Resources via Koch Companies Public Sector; HISD Foundation on Behalf of KHOU 11; HISD Foundation on Behalf of Green Mountain Energy Sun Club; Meyerland Performing and Visual Arts (MPVA) Parent Teacher Organization (PTO); Phillips Family Foundation; Reliant, an NRG Company; Texas Southern University (TSU) Institute for Entrepreneurship and Economic Revitalization, Inc. (TIEER); Undies For Everyone; U.S. Soccer Foundation; Vivint Gives Back.

I.3 Grant Funds in Support of Districtwide and School-Specific Programs (S, L)

All grant funds greater than $5,000 must be approved by the HISD Board of Education.

Grantors: Dick’s Sporting Goods; Greater Houston Community Foundation; Houston Texans Foundation; National Future Farmers of America (FFA) Organization and National FFA Foundation Inc.; Region 4 Education Service Center (ESC); Texas Department of Family and Protective Services (DFPS); Texas Education Agency (TEA); Texas Commission on the Arts (TCA); University of North Texas (UNT).

I.4 Approval of the October Budget Amendment. (S, L)

The Board will consider the October budget amendment with budget-neutral amendments and carryover from the previous year. The budget-neutral amendments transfer funds earmarked for instruction to other functions like UIL, school leadership positions, and athletics at the campus level. District level transfers are from maintenance and operations to health and medical for contact tracing.

Other agenda items to be voted on during the meeting:

  • (A.1) Approval of personal services performed by the Superintendent. 

  • (B.2) Announcement of required Board member continuing education.

  • (F.1) Authority to negotiate an agreement with the College of Education and Human Development at Texas A&M University and Houston Community College to offer dual credit courses for high schools offering Career and Technical Education programs in education.

  • (F.2) Authority to negotiate an agreement with the Texas A&M AgriLife Extension Service to recognize Harris County 4-H for eligible extracurricular status under the Texas Administrative Code and to approve an agreement for adjunct faculty.

  • (F.3) Authority to negotiate an agreement with Texas Southern University for college-level course offerings for Sterling Aviation Early College HS.

  • (F.4) Authority to negotiate an agreement with the University Of Houston-Downtown College of Public Service to provide internships and field practicum opportunities.

  • (F.5) Authority to negotiate an agreement with Workforce Solutions to provide career planning and training to HISD students.

  • (F.6) Authority to negotiate an agreement with the Texas Health and Human Services Department to provide training and employment services to HISD students through the Texas Works Path to Success program.

  • (F.7) Authority to negotiate an agreement with the University of Texas Health Science Center at Houston School of Dentistry to provide educational services to HISD students.

  • (G.1) Approval of a resolution to waive the workday missed on September 14, 2021, due to a weather emergency and to pay employees as a result of the district closure.

  • (H.2) Approval to negotiate a construction contract for weatherproofing and exterior repairs for Northside HS.

  • (H.3) Authority To Negotiate, Execute, And Amend An Agreement With The SPARK School Park Program For The Improvement And Construction Of SPARK Parks At Various Campuses

  • (I.5) Approval of funding for the implementation of a time and attendance system for district employees.

  • (I.6) Approval of a contract with coaching facilitators for supporting F-rated and comprehensive campuses for the 2020–2021 school year.

  • (J.1) Approval of the 2021–2022 internal audit goals.

  • (K.1) Approval to Amend Board Policy DGB(LOCAL), Employee Rights And Privileges: Personnel Management Relations on Second Reading as recommended by Board counsel.

  • (K.2) Approval of the proposed deletion of Board Policy AIC(LOCAL), Accountability: Investigations And Sanctions on Second Reading as recommended by TASB.

  • (K.3) Approval of the proposed deletion of Board Policy BDAF(LOCAL), Officers And Officials: Selection And Duties Of Chief Tax Officials on Second Reading as recommended by TASB.

  • (K.4) Approval of the proposed revisions to Board Policy BP(LOCAL), Administrative Regulations on Second Reading as recommended by TASB.

  • (K.5) Approval of the proposed revisions to Board Policy CCG(LOCAL), Local Revenue Sources: Ad Valorem Taxes—Second Reading as recommended by TASB.

  • (K.6) Approval of the proposed revisions to Board Policy CG(LOCAL), Bonded Employees And Officers—Second Reading as recommended by TASB.

  • (K.7) Approval of the proposed revisions to Board Policy DH(LOCAL), Employee Standards Of Conduct on Second Reading as recommended by TASB.

  • (K.8) Approval of the proposed revisions to Board Policy DI(LOCAL), Employee Welfare on Second Reading as recommended by TASB.

  • (K.9) Approval of the proposed revisions to Board Policy FD(LOCAL), Admissions on Second Reading as recommended by TASB.

  • (K.10) Approval of the proposed revisions to Board Policy FJ(LOCAL), Gifts and Solicitations on Second Reading as recommended by TASB.

  • (K.11) Approval of the proposed revisions to Board Policy GE(LOCAL), Relations With Parent Organizations on Second Reading as recommended by TASB.

Areas of Concern:

The COVID-19 pandemic continues to be a challenge for the district in terms of student safety and learning. The Board must continue to address the effects of the pandemic, while still continuing regular district operations. Houston GPS would like to highlight the following areas of concern:

  1. The COVID-19 pandemic and subsequent interruptions to HISD’s normal learning schedule exacerbated inequities amongst students. Many students struggled with remote learning, with 51% of students failing at least one class in the fall 2020 semester. Data quality concerns persisted during the 2020-2021 school year, making it difficult for the district to accurately monitor student outcomes. With ESSER funding expanding the possibilities for addressing learning loss and inequity, the Board and the district must continue to monitor and focus on student outcomes and innovative ways to support students.
  1. In June 2020, the Board made a commitment to examine the role of police in the district to confront systemic racism and police violence against people of color. Considering the disproportionate discipline and forced interaction with police that students of color, especially black boys, face in public education, this is a pressing equity concern. In December 2020, Board members expressed interest in having a second workshop on the topic and planned to organize the workshop for January or February. The Board’s committee has been disbanded and some trustees have indicated that changes were made to police procedure. The police policy manual is not available online for the public to review and several trustees still have questions about the changes that were made. In September, the Board publicly agreed to have another meeting focused on this issue. We look forward to seeing this meeting posted.
  1. In the past, the Board has faced last-minute changes to the district budget and budget approval votes that cut close to the deadline for the district. Over the last two years, the Board was able to pass a budget without delaying until the end of June, but the district has passed a deficit budget in at least the last five years, often subject to delays. To ensure the budget is passed within a reasonable timeframe, not subject to late amendments, and fiscally sound, the Board must start early with establishing priorities. Considering the impact of the COVID-19 pandemic and the influx of ESSER funding, the Board and administration must now also be thinking about how to maintain the new programs and funding for student support when resources are no longer available. To see our budget recommendations, visit our blog.

  2. In June 2020, the Board approved changes to district policy regarding charter and other external performance contracts. As part of these changes, Board policy now requires the district to notify charter organizations if the district intends to revoke or fail to renew their agreements by October 31.