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Key Agenda Items

Board Of Education Meeting Agenda

December 9, 2021

*More details on each item and additional areas of concern during the COVID-19 pandemic can be found below the list.

  • (A.2) Acceptance of Board Monitoring Update: Presentation of Goals 1 and 4 Progress Measures 1, 2, and 3

  • (K.1) Approval Of Proposed Revisions To Board Policy AE(LOCAL), Educational Philosophy—First Reading

  • (I.1) Vendor Awards for Purchases over $100,000

  • (I.2) Donations for Districtwide and School-Specific Programs

  • (I.3) Grant Funds in Support of District-wide and School-Specific Programs

  • (I.4) Approval of the December Budget Amendment.

Impact (I), Leadership (L), Equity (E), Stewardship (S), Collaboration (C)

A.2 Acceptance of Board Monitoring Update: Presentation of Goals 1 and 4 Progress Measures 1, 2, and 3 (I)

The Board must approve the monitoring update for Goals 1 and 4 Progress Measures 1, 2, and 3.

Goal 1 states: The percentage of 3rd grade students performing at or above grade level in reading as measured by the Meets Grade Level Standard on STAAR will increase 8 percentage points from 42% in spring 2019 to 50% in spring 2024.

Goal 4 states: The percentage of students receiving special education services reading at or above grade level as measured by the Meets Grade Level Standard on the STAAR 3–8 Reading and STAAR EOC English I and II assessments will increase 8 percentage points from 21% in spring 2019 to 29% in spring 2024.

Core Value Evaluation: Impact

The Board has set a self-constraint to spend at least 50% of its time monitoring student outcomes (as recommended by Lone Star Governance) by the second quarter of 2022. The monthly Board Monitoring Update is the Board’s almost exclusive opportunity to discuss student outcome goals, which means this item should increasingly take up more of Board meetings. In October and November, the Board spent just over 40% of their regular board meeting discussing student outcomes, marking a major increase from previous months and putting them close to the 50% target for that meeting. This is just one of a few meetings the Board usually has each month and several members of the Board are still facing elections, but we are encouraged by this progress and hope to see the Board push forward more this month.

K.1 Approval Of Proposed Revisions To Board Policy AE(LOCAL), Educational Philosophy—First Reading (I, L)

The Board will consider revisions to their constraint progress measures (CPMs) proposed by the administration. The proposed changes provide specific values for the constraint progress measures concerning access to strong teachers and pre-kindergarten in the district.

Core Value Evaluation: Impact and leadership

In terms of governance, the Board is responsible for setting student outcome goals and constraints on the administration. District administration sets the progress measures to indicate they are making progress on the goals and staying in the constraints set by the Board. The district has gone through a long process of putting 5-year goals and constraints into policy during the pandemic, and these changes will complete this work. Despite the drawn-out timeline, it is still important that the CPMs are crafted with students’ best interests in mind. Last Thursday during agenda review, trustees expressed concern about the proposed CPMs for early childhood education and offered suggested changes to focus more on the quality of education, while expanding opportunities to new areas of town. As they once again consider this item, the Trustees should either collaborate with the administration to adjust the language to meet these criteria or change their constraint language to push district leaders to adjust their constraint progress measures.

I.1 Vendor Awards for Purchases over $100,000 (S, L)

The Board needs to approve vendor awards greater than $100,000 and ratify vendor awards under $100,000.

Vendors: Labatt Food Service; BrightBytes Inc; Garda CL Southwest, Inc; DM Electrical and Construction, LLC; Earl L Warren dba Peace of Mind Comfort Solutions; Ohms Corporation dba Ohms Electrical Services; Todd & Troy Electrical Contractors dba TNT Electrical Contractors; Young Electrical Services, Inc.; Ion Wave Technologies, Inc.; Zonar Systems, Inc; Cambium Assessment, Inc.; NCS Pearson, Inc.; Region IV Education Service Center; Population and Survey Analysts, Inc. (PASA); Quizizz, Inc.; Renzulli Learning, LLC; WeVideo, Inc; Tools for Schools, Inc.; A Status Construction, LLC; JR Thomas Group, Inc.; Fiesta Mart, LLC; SchoolMint, Inc.; Pear Deck, Inc.; Shipcom Wireless, Inc; Motorola Solutions; College Possible.

I.2 Donations for Districtwide and School-Specific Programs (S, L)

All donations greater than $5,000 must be approved by the HISD Board of Education.

Donors: Enrichment Services Inc.; Family and Friends of Ashia Tircuit; FanAngel Foundation, Inc.; Future Stars of Houston; HISD Foundation; Mandarin Immersion Magnet School (MIMS) Parent-Teacher Organization (PTO); Port Terminal Railroad Association; Republic Service, Inc.; Sam Houston Math, Science, and Technology Center (MSTC) PTO; Smart Financial Credit Union; The Discover Brighter Futures Fund via Goldman Sachs; Wharton PTO; William B. Travis Foundation, Inc.; WithMerci Foundation; Young Audiences of Houston; Office Depot.

I.3 Grant Funds in Support of Districtwide and School-Specific Programs (S, L)

All grant funds greater than $5,000 must be approved by the HISD Board of Education.

Grantors: City of Houston Health Department; DICK’S Sporting Goods Foundation; Houston Endowment Inc.; Mobile County Public School System (MCPSS); Office of the Governor (OOG) / Criminal Justice Division; Texas Department of Agriculture (TDA); Texas Education Agency (TEA); 

I.4 Approval of the December Budget Amendment. (S, L)

The Board will consider the December budget amendment with budget-neutral amendments. The budget-neutral amendments transfer funds earmarked for instruction to other functions like extracurricular activities, school leadership, and curriculum and instructional staff development.

Other agenda items to be voted on during the meeting:

  • (A.1) Approval of personal services performed by the Superintendent. 
  • (A.2) Update from the Superintendent.
  • (B.1) Receive and act on the annual report and recommendations from the Board Audit Committee.
  • (B.2) Approval of three major expectations to be included in the annual performance evaluation of the Chief Audit Executive.
  • (B.3) Approval of the amended resolution ordering Board runoff elections on December 11, 2021, for HISD Districts I, V, VI, And VII.
  • (F.1) Authority to negotiate an interlocal agreement with the University of Houston-Downtown Center for Community Engagement and Service Learning Work-Study Internship Program.
  • (G.1) Approval of the District Cafeteria Plan Amendment.
  • (I.5) Approval of the 2021 Tax Roll.
  • (I.6) Authorizing the redemption of specific outstanding bonds.
  • (K.2) Approval of the proposed deletion of Board Policy CFEA(LOCAL), Payroll Procedures: Salary Deductions And Reductions—Second Reading
  • (K.3) Approval of the proposed revisions to Board Policy CPC(LOCAL), Office Management: Records Management—Second Reading
  • (K.4) Approval of the proposed deletion of Board Policy CRB(LOCAL), Insurance And Annuities Management: Liability Insurance—Second Reading
  • (K.5) Approval of the proposed revisions to Board Policy CV(LOCAL), Facilities Construction—Second Reading
  • (K.6) Approval of the proposed revisions to Board Policy DED(LOCAL), Compensation and Benefits: Vacations and Holidays—Second Reading
  • (K.7) Approval of the proposed revisions to Board Policy EHBAF(LOCAL), Special Education: Video/Audio Monitoring—Second Reading
  • (K.8) Approval of the proposed revisions to Board Policy EI(LOCAL), Academic Achievement—Second Reading
  • (K.9) Approval of the proposed revisions to Board Policy FNG(LOCAL), Student Rights And Responsibilities: Student and Parent Complaints/Grievances—Second Reading
  • (K.10) Approval of the proposed revisions to Board Policy GF(LOCAL), Public Complaints—Second Reading
  • (K.11) Approval of the proposed revisions to Board Policy GKB(LOCAL), Community Relations: Advertising and Fundraising—Second Reading
  • (K.12) Approval of the proposed revisions to Board Policy GRA(LOCAL), Relations With Governmental Entities: State And Local Governmental Authorities—Second Reading

Areas of Concern:

The COVID-19 pandemic continues to be a challenge for the district in terms of student safety and learning. The Board must continue to address the effects of the pandemic, while still continuing regular district operations. Houston GPS would like to highlight the following areas of concern:

  1. The COVID-19 pandemic and subsequent interruptions to HISD’s normal learning schedule exacerbated inequities amongst students. Many students struggled with remote learning, with 51% of students failing at least one class in the fall 2020 semester. Data quality concerns persisted during the 2020-2021 school year, making it difficult for the district to accurately monitor student outcomes. With ESSER funding expanding the possibilities for addressing learning loss and inequity, the Board and the district must continue to monitor and focus on student outcomes and innovative ways to support students.
  1. In June 2020, the Board made a commitment to examine the role of police in the district to confront systemic racism and police violence against people of color. Considering the disproportionate discipline and forced interaction with police that students of color, especially black boys, face in public education, this is a pressing equity concern. In December 2020, Board members expressed interest in having a second workshop on the topic and planned to organize the workshop for January or February. The Board’s committee has been disbanded and some trustees have indicated that changes were made to police procedure. The police policy manual is not available online for the public to review and several trustees still have questions about the changes that were made. In September, the Board publicly agreed to have another meeting focused on this issue. We look forward to seeing this meeting posted.
  1. In the past, the Board has faced last-minute changes to the district budget and budget approval votes that cut close to the deadline for the district. Over the last two years, the Board was able to pass a budget without delaying until the end of June, but the district has passed a deficit budget in at least the last five years, often subject to delays. To ensure the budget is passed within a reasonable timeframe, not subject to late amendments, and fiscally sound, the Board must start early with establishing priorities. Considering the impact of the COVID-19 pandemic and the influx of ESSER funding, the Board and administration must now also be thinking about how to maintain the new programs and funding for student support when resources are no longer available. To see our budget recommendations, visit our blog