Board of Education Meeting Agenda

November 14, 2019

Key Agenda Items:

*More details on each item can be found below this list
  • (A.2) Approval of the Board Monitoring Update
  • (B.3) Extension of the Contract for Legal Services with O’Hanlon Demerath & Castillo
  • (E.3) Targeted Improvement Plans for Improvement Required Campuses
  • (I.1) Vendor Awards for Purchases over $100,000
  • (I.2) Donations for Districtwide and School-Specific Programs
  • (I.3) Grant Funds in Support of Districtwide and School-Specific Programs
Impact (I), Leadership (L), Equity (E), Stewardship (S), Collaboration (C)

A.2 Approval of the Board Monitoring Update (I)

The Board must approve the board monitoring update for Goal 4 Progress Measure 1 and Goal 4 support data. Goal 4 states “The reading and math performance gap between historically underserved and non-historically underserved student groups, as measured by the average of the percentage-point gaps between economically and non-economically disadvantaged student groups at the Meets Grade Level Standard on STAAR between 1) economically and non-economically disadvantaged student groups, 2) African-American and White student groups, 3) Hispanic and White student groups, 4) English Learners (ELs) and non-English Learners (non-ELs), and 5) students receiving special education services and students not receiving special education services, shall annually show a one-percentage point decrease from an average of 30.3 percentage points in spring 2018 to an average of 27.3 percentage points in spring 2021. Monitoring of student performance for all groups listed above along with the specified gaps will be provided to the board. All student groups should make progress; therefore, if this average gap decreases but the percentage of students at the Meets Grade Level Standard on STAAR for any of the student groups listed in this goal declines, then this goal shall be considered not met.”

B.3 Extension of the Contract for Legal Services with O’Hanlon Demerath & Castillo (S, L)

Last week, the Texas Education Agency (TEA) concluded their investigation of the HISD Board on violations of the Texas Opens Meeting Act and procurement violations and approved the proposed intervention of a Board of Managers. In June 2019, the HISD Board decided to take legal action against the TEA. This agenda item would authorize O’Hanlon firm to continue providing legal services on behalf of the HISD Board until August 31, 2020.

Core Value Evaluation: Stewardship and Leadership

The HISD Board should terminate their legal actions. The Board is using taxpayers’ dollars from unassigned funds, running HISD into a deeper deficit, to pay for their lawyers. So far, the Board has accrued a $147,409.12 bill for their lawyers, which ONLY covers April 2019 through August 2019.

E.3 Targeted Improvement Plans for Improvement Required Campuses (I)

Campuses that are designated as Comprehensive Support or received an F campus accountability rating by the TEA must submit a Targeted Improvement Plan (TIP), which includes essential actions, goals, and people as it relates to improving the school. The Board must approve the TIPs for Ashford Elementary School (ES), C. Martinez ES, Codwell ES, Deady Middle School (MS), Edison MS, Energized for STEM Central MS, Fleming MS, Foerster ES, High School Ahead, Holland MS, Isaacs ES, Kashmere High School (HS), Key MS, Liberty HS, Madison HS, Middle College at Fraga, Middle College at Gulfton, Northline ES, Osborne ES, Robinson ES, Rucker ES, Seguin ES, Smith ES, Sugar Grove MS, Texas Connections Academy, Thomas MS, Washington HS, Wheatley HS, Whidby ES, Williams MS, Wisdom HS, Worthing HS, Yates HS, and Young ES.

Core Value Evaluation: Impact

When considering TIPs, the HISD Board should be focusing on student impact. If the plans are in line with previous years, quality will vary from school to school and important strategies might be left out or only briefly outlined. Dallas ISD has implemented Accelerating Campus Excellence (ACE) at its underperforming campuses, which is integrated into TIPs. While Dallas TIPS are customized to individual campuses, they all emphasize ACE strategies like professional development and teacher support, including mentor and lead teachers, data-based interventions, and social-emotional learning. Trustees should look for components like this in the HISD TIPs along with consistent quality.

I.1 Vendor Awards for Purchases over $100,000 (S, L)

The Board needs to approve vendor awards greater than $100,000 and ratify vendor awards under $100,000.

List of Vendors: A Yancy Life Transition Center; Baller Academy; Cherish Our Children International; New Spectrum Educational Consultants; Resources Inspiring Success and Empowering; Eagle Flag Products dba Eagle Mountain Flag and Flagpole; Spectrum Corporation; BrandEra, Inc.; Outfront Media; Satori Marketing; Victory Group; BFI Waste Services of Texas LP, dba Republic Services of Houston; ALC Schools, LLC; 1st Choice Restaurant Equipment & Supply, LLC; Ace Mart Restaurant Supply Company; American Vending Sales, Inc.; Coolers, Inc.; Crazy Cousins, Inc. dba Shepherd Food Equipment; Greenwich, Inc. dba Commercial Kitchen Parts & Service; Heritage Food Service Group, Inc.; Innoseal Systems Inc.; ISI Commercial Refrigeration, LLC; ITW Food Equipment Group, LLC dba Hobart Service; Pasco Brokerage, Inc.; Refrigeration Technologies, LLC; Tai Hing Corporation dba Budget Restaurant Supply; Tari, Inc. dba Jean’s Restaurant Supply; Terry Woodard Enterprises, Inc. dba Kommercial Kitchens; The Edu-Source Corporation; Webbco Enterprises, LLC dba Visual Communication Services; Carahsoft Technology Corporation; SHI Government Solutions, Inc; Atlas Sign Services Inc; Daktronics, Inc; Facility Solutions Group; Follet School Solutions, Inc; Mitinet, Inc.; Harris County Department of Education (HCDE); Baker Tilly Vichow Krause, LLP; BDO USA, LLP; McConnell & Jones LLP; Moss Adams LLP; Plante & Moran, PLLC; Postlethwaite & Netterville, APAC; Stout Risius Ross, LLC; Visual Risk IQ, LLC; Weaver and Tidwell, LLP; Whitley Penn, LLP; Beynon Sports Surfaces, Inc.; Al’s Formal Wear; Stanbury Uniforms, Inc.; Sports for Learning; No More Victims.

I.2 Donations for Districtwide and School-Specific Programs (S, L)

All donations greater than $5,000 must be approved by the HISD Board of Education.To see the full list of vendors, visit our website.

List of donors: Capital One Bank; Houston Bar Foundation; High School for the Performing and Visual Arts (HSPVA) Friends; Mark Twain ES PTO; Oak Forest ES PTA; Port of Houston Authority; Port Terminal Railroad Association; T. H. Rogers School PTO.

I.3 Grant Funds in Support of Districtwide and School-Specific Programs (S, L)

All grant funds greater than $5,000 must be approved by the HISD Board of Education. To see the full list of vendors, visit our website.

List of grantors: Advocates for Youth; City of Houston Health Department (HHD) and Houston Health Foundation (HHF); Greater Houston Community Foundation c/o XQ The Super School Project; Mr. Holland’s Opus Foundation (MHOF), in partnership with the Country Music Association (CMA) Foundation; Rockefeller Philanthropy Advisors; Texas Department of Agriculture.

Other agenda items to be voted on during the meeting:

  • (A.1) Approval of personal services performed by the Superintendent.
  • (B.1) The Board must approve the appointment of HISD representatives to Tax Increment Reinvestment Zones board of directors.
  • (B.2) The Board must approve the amended resolution ordering a November 5, 2019 general election for HISD Board of Education single-member districts II, III, IV, and VIII with a revised list of polling locations.
  • (D.1) The Board must authorize the interim superintendent to negotiate and execute an interlocal agreement with Harris County Hospital District D/B/A Harris Health System.
  • (D.2) The Board must authorize the interim superintendent to negotiate and execute an interlocal agreement with Texas Woman’s University.
  • (D.3) The Board must approve an interlocal agreement with the City of Houston to plan and prepare for public health emergencies.
  • (E.1) The Board must approve the fall 2019 class-size waiver requests. On October 4, HISD conducted the class-size surveys to determine how many classes (for grades kindergarten through four) exceed the allowable class-size limit of 22 students per teacher, and HISD must submit a class-size waiver request to the TEA for those classes.
  • (E.2) The Board must approve the campus executive summaries of School Improvement Plans (SIP) for the 2019-2020 school year. All schools prepare an executive summary of the SIP that includes condensed information about the school, targeted areas of need, and the goals, objectives, and major strategies.
  • (F.1) The Board must authorize the interim superintendent to negotiate and execute an interlocal partnership agreement between Texas Connections Academy @ Houston (TCAH) and Austin Community College for dual-credit and college-preparatory English language arts and mathematics courses.
  • (I.4) All school districts to have their fiscal accounts audited annually by a certified public accountant holding a permit from the Texas State Board of Public Accountancy. The Board must approve the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2019.
  • (I.5) The Board must ratify the use of the Self-Insurance Recovery Fund for Booker T. Washington High School.
  • (I.6) The Board must approve the resolution to adopt the HISD 403(B) Plan – Restatement Effective January 1, 2020. This plan boosts the retirement security of HISD employees by offering pre-tax savings and income tax deferral via automatic salary deduction.
  • (I.7) The Board must negotiate and execute an interlocal agreement with Education Service Center – Region 11 in order to assist HISD in procuring necessary goods and services.
  • (J.1) The Board must approve a contract for professional services associated with administering employee consultation elections and other professional services and waive the timeline for administering the election.
  • (J.2) The Board must approve the 2019-2020 District Improvement Plan, which is a one-year plan that includes department strategies and objectives for improvement that can be updated and modified throughout the year based on district needs.
  • (J.3) The Board must approve the internal audit plan for January – June 2020.

What should be happening at the November board meeting?

1. Last June, the HISD Board had to convene for a last-minute special meeting to pass a budget for the 2019 – 2020 school year. In order to prevent another last-minute budget vote next summer, the HISD Board needs to collaboratively and collectively set its budget priorities so the administration can create a budget proposal based on those priorities. The HSID school board needs to map out their priorities and the process for creating the budget based on the LBB analysis of the various programs that were implemented last year. 

2. The Houston ISD Board of Education should be editing the language and changes of their in-district charter agreements. If the policies are set at the beginning of the year, the Board should be able to accept charter agreements by the end of the calendar year and approve them in January, avoiding the potential of closing a school in April or May.