Board of Education Meeting Agenda

February 13, 2020

Key Agenda Items:

*More details on each item can be found below this list
  • (A.2) Approval of the Board Monitoring Update (Goal 2 Progress Measures 1, 2, and 3)
  • (A.3) Approval of the Board Monitoring Update (Constraint 3 Progress Measure 3)
  • (B.2) Legislative Budget Board Implications
  • (E.2) 2020 – 2021 Academic Calendar
  • (G.1) Teach For America Contract for the 2020 – 2021 School Year
  • (H.1) Contract for Facilities Assessment and Capital Planning Services
  • (I.1) Vendor Awards for Purchases over $100,000
  • (I.2) Donations for Districtwide and School-Specific Programs
  • (I.3) Grant Funds in Support of Districtwide and School-Specific Programs
  • (I.5) Resolution Declaring Intention to Reimburse Expenditures

Impact (I), Leadership (L), Equity (E), Stewardship (S), Collaboration (C)

A.2 Approval of the Board Monitoring Update (Goal 2 Progress Measures 1, 2, and 3) (I)

The Board must approve the board monitoring update for Goal 2 Progress Measures 1, 2, and 3. Goal 2 states “The percentage of graduates meeting the Global Graduate standards as measured by the College and Career Readiness component of the Texas accountability system shall increase three percentage points annually per year from the 2017 graduates’ baseline of 52 percent up to 67 percent by 2022.”

A.3 Approval of the Board Monitoring Update (Constraint 3 Progress Measure 3) (I)

The Board must approve the board monitoring update for Constraint 3 Progress Measure 3. Constraint 3 states “The Superintendent shall not allow struggling schools to operate without highly qualified leaders and teachers in core subjects. Struggling schools include Improvement Required (IR) schools, formerly IR schools, and schools receiving an overall accountability scale score of 65 or less. Teacher qualification should consider certification and experience.”

B.2 Legislative Budget Board Implications (S)

The Board must engage in a discussion regarding the Legislative Budget Board (LBB) Management and Performance Review’s recommendations regarding board operations, structure, and governance.

E.2 2020 – 2021 Academic Calendar (L)

The Board must approve the proposed 2020 – 2021 academic calendar.

G.1 Teach For America Contract for the 2020 – 2021 School Year (I)

The mission of Teach For America (TFA) is to enlist promising future leaders in the movement to eliminate educational inequity. HISD seeks to renew the partnership with TFA for the 2020 – 2021 school year. The annual premium rate for teachers is $4,000.

 Core Value Evaluation: Impact

HISD continues to have teacher vacancies, even in critical needs positions (Bilingual / ESL, STEM fields, etc.), and Teach For America has a long track record of recruiting and placing teachers in these positions. By voting for the TFA contract, HISD principals, who are keenly aware of the needs of their schools and communities, will be given the option – from a larger teacher applicant pool – to place TFA teachers in vacant positions at their schools. HISD face major problems in recruiting, developing, and properly compensating educators, and history has shown us that many of the aforementioned vacancies will remain unfilled and / or filled by teachers (likely alternatively certified) working outside their area of context expertise.

H.1 Contract for Facilities Assessment and Capital Planning Services (S)

The Board must approve a budget amount of $5M for facilities assessment and capital planning services and authorize the superintendent to negotiate, execute, and amend a contract with Rice & Gardner Consultants, Inc. to do these services.

I.1 Vendor Awards for Purchases over $100,000 (S, L)

The Board needs to approve vendor awards greater than $100,000 and ratify vendor awards under $100,000.

List of Vendors: Aramsco, Inc.; Swank Motion Pictures, Inc. dba, Movie Licensing USA; Cap Fleet Upfitters; Chastang Enterprises, Inc.; Tommie Vaughn Motors, Inc.; Idemia Identity & Security USA LLC; AbleNet INC.; Southern Sound System Inc. dba Southern Sound & Lighting; GT Distributors, Inc.; Precision Delta Corporation; Anne McClellan dba McClellan Educational Services; Charm-Tex; Bob Barker Company, Inc.; Pemica Inc; Hazel Russell dba Russell’s Educational Consulting; Knowledge Unlimited, Inc.; NF Smith & Associates, LP; ReVisionEd, Inc.; Country Pure Foods/Cal-Tex Citrus Juice, LP; Oak Farms Dairy/Southern Foods Group, LLC; The Masters of Distribution Systems; Data Projections, Inc.; Galls, Inc.

I.2 Donations for Districtwide and School-Specific Programs (S, L)

All donations greater than $5,000 must be approved by the HISD Board of Education.To see the full list of vendors, visit our website.

List of donors: Chevron and the Astros Foundation via HISD Foundation; HSPVA Friends; Houston Parks Board; Mastery Prep; Smart Financial; Travis ES PTA; Port of Houston Authority; Western General Holding Company.

I.3 Grant Funds in Support of Districtwide and School-Specific Programs (S, L)

All grant funds greater than $5,000 must be approved by the HISD Board of Education. To see the full list of vendors, visit our website.

List of grantors: Houston Texans Foundation; Miller Outdoor Theatre; Mr. Holland’s Opus Foundation and the Country Music Association Foundation; Project Lead the Way (PLTW) in Partnership with Chevron Houston; PLTW in Partnership with Verizon; The University of Texas Health Science Center; Greater Houston Community Foundation.

I.5 Resolution Declaring Intention to Reimburse Expenditures (S)

The Board must approve the resolution declaring intention to reimburse November 2020 bond election expenditures. This resolution does not require the district to make any expenditure, but is being submitted to comply with federal tax regulations.

Other agenda items to be voted on during the meeting:

  • (A.1) Approval of personal services performed by the Superintendent.
  • (B.1) The Board must approve the appointment of Sue Deigaard for Position 3 and the appointment of Dr. Patricia K. Allen for Position 2 for the board of directors for the HISD Public Facility Corporation.
  • (E.1) The Board must approve a contract with the Harris County Constable Precinct 6 Constable Office for the Absent Student Assistance Program (ASAP). ASAP is meant to reduce the number of student absences at participating schools.
  • (F.1) The Board must authorize the superintendent to negotiate and execute an interlocal agreement with Goodwill Industries Houston for training and employment opportunities for HISD students.
  • (I.4) The Board must ratify the use of the Self-Insurance Recovery Fund (SIRF) to fund the clean-up and repairs at Milby HS.
  • (I.6) The Board must approve the midyear budget amendment, which will reflect the various adjustments to the estimated revenues and appropriations for fiscal year 2019 – 2020.
  • (I.7) The Board must approve the Resolution Designating the Officers and Administrators Authorized to Act on Behalf of HISD in All Matters in Connection with the Depository Bank and All Other Banking and Investment Matters.
  • (J.1) The Board must approve the term contract employment areas that could be affected by a reduction in force.
  • (J.2) The Board must approve the continuing contract teaching fields that could be affected by a reduction in force.
  • (J.3) The Board must approve the memorandum of understanding with the HISD Foundation.

What should be happening at the February board meeting?

1. The HISD Board should use the recommendations from the Legislative Budget Board (LBB) report to guide their budget priorities and governance for the upcoming school year. The Board received an update from administration about the status of implementations at the January board meeting. The Board plans to discuss recommendations items that require Board action and reflection at the February meeting.

2. HISD should start identifying teachers and principals for the next school year to ensure there are no teacher or administrative vacancies. It should be utilizing the teacher pipelines, such as Teach Forward Houston, so every student will have a teacher for all of their classes before the start of the 2020 – 2021 school year.  

Outstanding Issues:

3. Last June, the HISD Board had to convene for a last-minute special meeting to pass a budget for the 2019 – 2020 school year. In order to prevent another last-minute budget vote next summer, the HISD Board needs to collaboratively and collectively set its budget priorities so the administration can create a budget proposal based on those priorities. The HSID school board needs to map out their priorities and the process for creating the budget based on the LBB analysis of the various programs that were implemented last year. 

4. The HISD Board should terminate their legal actions against the TEA. The Board is using taxpayers’ dollars from unassigned funds, running HISD into a deeper deficit, to pay for their lawyers. So far, the Board has accrued a $239,863.46 bill for their lawyers, which ONLY covers April 2019 through November 2019. 

5. The Houston ISD Board of Education should be editing the language and changes of their in-district charter agreements. If the policies are set at the beginning of the year, the Board should be able to accept charter agreements by the end of the calendar year and approve them in January, avoiding the potential of closing a school in April or May. 

6. The HISD Board should look into partnerships for HISD schools that may be Improvement Required (IR) in the following year. According to the TEA, this process should have started in November. The final deadline for submission is at the end of March.