Board of Education Meeting Agenda

August 13, 2020

Options for Watching

On August 13, 2020, the HISD Board will be meeting virtually for its August board meeting. The regular board meeting will begin at 5:00pm CST. The following are ways to access the board meeting:
  • AT&T UVERSE HISD TV CHANNEL 99
  • COMCAST HISD TV CHANNEL 18
  • FACEBOOK HTTP://WWW.FACEBOOK.COM/HOUSTONISD
  • TWITTER HTTP://TWITTER.COM/HOUSTONISD
  • WEBSITE HTTPS://WWW.HOUSTONISD.ORG/LIVETV
Community members who wish to speak at the board meeting may do so and must register to speak by 9:30am CST the day of the regular board meeting (August 13, 2020). Comments may be given over the phone or written comments will be read aloud by a member of the district’s administration on their behalf.

Key Agenda Items:

*More details on each item and additional areas of concern during the COVID-19 pandemic can be found below the list.
  • (A.2) Achieve 180 2018–2019 Year Two Program Evaluation Report, Part B
  • (A.3) Discussion Concerning Proposed Revisions to the Emergency Constraint Progress Measures and Progress Monitoring Calendar
  • (E.3) Approval of the Updated 2020–2021 Academic Calendar
  • (F.2) Consider and Take Possible Action to Approve the Formation of a Local Innovation Plan Committee to Draft a Local Innovation Plan
  • (I.1) Vendor Awards for Purchases over $100,000
  • (I.2) Donations for Districtwide and School-Specific Programs
  • (I.3) Grant Funds in Support of Districtwide and School-Specific Programs
  • (I.6) Approval of the August General Fund Budget Amendment

Impact (I), Leadership (L), Equity (E), Stewardship (S), Collaboration (C)

 

A.2 Achieve 180 2018–2019 Year Two Program Evaluation Report, Part B (I)

Achieve 180 is HISD’s turnaround initiative for underserved schools, the goal of which is to increase student achievement. This report is an update on the outcomes from the second year (2018–2019) of implementation of the program. This first part of the report was presented in September 2019, providing a description of program implementation with aligned metrics. This part includes school and student achievement measures for Achieve 180 Program campuses as compared to non-Achieve 180 campuses and the district as a whole.

 

A.3 Discussion Concerning Proposed Revisions to the Emergency Constraint Progress Measures and Progress Monitoring Calendar (I)

In response to the COVID-19 pandemic, the HISD Board approved four emergency constraints last April to guide district administration in ensuring virtual student learning, as well as student and employee health and safety. As with the Board’s regular goals and constraints, the superintendent provided specific progress measures for each constraint to monitor the district’s progress through a series of reports to the board throughout spring and summer. The timeline for those progress measures expires in August. The Board will discuss the Superintendent’s proposed updated progress measures, outlined below.

Emergency Constraint 1

The superintendent will not operate without addressing the social and emotional needs
of all students.

  • Emergency Constraint Progress Measure (ECPM) 1.1: The number of interventions provided through Wraparound Services will increase from 0 on September 8, 2020 to 353,250 by December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 1.2: The number of centrally documented social, emotional, and guidance contacts with students and families will increase from 0 on September 8, 2020 to 160,000 by December 18, 2020.

Emergency Constraint 2

The superintendent will not operate without addressing the health and safety needs of all students.

  • Emergency Constraint Progress Measure (ECPM) 2.1: The percent of students who complete the student COVID-19 safety course will increase from 0% on September 8, 2020 to 100% on December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 2.2: The number of nurse wellness checks on students for medical alerts, immunization compliance, COVID19 related illnesses, and mental wellbeing will increase from 0 on September 8, 2020 to 35,000 by December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 2.3: The number of meals distributed to students will increase from 0 September 8, 2020 to 6,364,967 by December 18, 2020.

Emergency Constraint 3

The superintendent will not operate without engaging all students in learning.

  • Emergency Constraint Progress Measure (ECPM) 3.1: The percent of students documented as having access to a device and internet will increase from 0% September 8, 2020 to 100% on December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 3.2: The percent of students in grades 3-8 demonstrating academic growth* between the BOY screening October 9, 2020 and MOY February 5, 2021 will be 50% for reading and 58% for mathematics.
  • Emergency Constraint Progress Measure (ECPM) 3.3: The percent of students documented as meeting IEP progress will increase from 0% September 8, 2020 to 90% on December 18, 2020.

Emergency Constraint 4

The superintendent will not operate without protecting the health and safety of employees.

  • Emergency Constraint Progress Measure (ECPM) 4.1: The percent of staff who complete the staff COVID-19 safety course will increase from 0% on August 10, 2020 to 100% on December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 4.2: The percent of HISD campuses and facilities closed (fully or partially) due to reported COVID-19 cases that are identified, closed, cleaned, and re-opened in 5 calendar days or less, in alignment with the Communicable Disease Plan (CDP) will not decrease from 100% on August 24, 2020 to less than 100% on December 18, 2020.
  • Emergency Constraint Progress Measure (ECPM) 4.3: The percent of reported Communicable Disease Plan (CDP) safety procedure incidents resolved within 3 business days will not decrease from 100% on August 24, 2020 to less than 100% on December 18, 2020.

Core Value Evaluation: Impact and Equity

The COVID-19 crisis has exacerbated inequities across the district as some students struggle with virtual learning and the administration continues to address technology gaps. The emergency constraints and progress measures are in place to guide the administration as it works to make sure students have access to high-quality virtual instruction, while also having their physical and social-emotional needs met. The progress measures from the spring highlight the need for scrutiny and a focus on desired outcomes of various efforts in this discussion. Only up to 48% of students accessed the [email protected] H.O.M.E. Clever Portal for remote learning. Engagement dropped to 17% by the end of the school year. This discussion should be student-focused and aimed at ensuring progress measures accurately reflect the constraints provided.

 

E.3 Approval of the Updated 2020–2021 Academic Calendar (I, L)

The Board must approve the 2020-2021 Academic Calendar, which has been updated in light of the continuing COVID-19 pandemic. The new calendar reflects the district’s plan to provide virtual-only instruction for the first six weeks of school and push back the start date for the school year to September 8, 2020. The calendar provides adjusted grading cycles and a new end date (June 11, 2021), in light of the delayed start.

 

F.2 Consider and Take Possible Action to Approve the Formation of a Local Innovation Plan Committee to Draft a Local Innovation Plan (I)

The Board will consider moving forward with the process of designating HISD as a District of Innovation (DOI). This vote would only be to initiate the process of appointing a committee to formulate the DOI plan. The Board will approve the list of committee members at a later meeting. The committee’s proposed DOI plan requires approval from both the Board and the District Advisory Council. The DOI plan drafted by the committee would be limited to the constraints the Board set in May 2020 in its DOI resolution, which only allows for exemptions from state requirements for the first day of the school year, certification for teachers in Career and Technical Education (CTE) courses, and minimum attendance necessary to receive course credit. Learn more about Districts of Innovation.

Core Value Evaluation: Impact

District of Innovation status allows school districts the flexibility to provide innovative solutions to meet the needs of their students, schools, and community. As of right now, most of the districts in our area are DOI districts that have the flexibility to start the school year a week or two before HISD, which gives their students additional time for learning, helps combat summer slide for students not getting enrichment during the summer months, and gives teachers additional time to prepare students for state exams. HISD does not, leaving our students behind their peers in other districts. Moving forward with the DOI process allows a committee of teachers, school leaders, and community leaders the opportunity to create a DOI plan constrained by the resolution the board passes.

 

I.1 Vendor Awards for Purchases over $100,000 (S, L)

The Board needs to approve vendor awards greater than $100,000 and ratify vendor awards under $100,000.

Vendors: Discovery Education; Don Johnston Incorporated; Empirical Resolution Inc. dba Quill.org; Follett School Solutions, Inc.; Houghton Mifflin Harcourt dba Math Solutions; No Tears Learning Inc. dba Learning Without Tears; NoRedInk; Scholastic, Inc.; Texthelp; A Yancy Life Transition Center; Accelerate Learning Inc.; All In One Professional Services, LLC; BetterLesson Inc.; Children’s Museum, Inc.; Discovery Education, Inc.; Mario Frank Campanaro dba The Literacy Group; New Teacher Center ;Niroga Institute; No Tears Learning Inc. dba Learning Without Tears; Seidlitz Education, LLC; TaJu Educational Solutions, LLC dba TaJu Educational Solutions; Attainment Company, Inc.; BE Publishing; Breakthrough Houston; Cengage Learning, Inc.; David Irwin dba Irwin Consulting LLC; EDL HOLD CO ULC dba eDynamic Learning ULC; Follett School Solutions, Inc.; The K.N.E.W Solutions; National Math and Science Initiative, Inc.; Odigo Services LLC; One Way Education LLC; SchooLinks, Inc;. Southern Floral Company, Inc.; Teeba Rose dba T-Court Enterprises; Test Masters Educational Services Inc.; TPR Education, LLC dba The Princeton Review; Victoria Gray dba Victory Group; Virtual Intelligence Providers, LLC; W. W. Norton & Company, Inc.; William Alton Sherrill dba Industrial Education Solutions, LLC; XAP Corporation, Inc; AVES Audio Visual System Inc; MCA Communications; AFLAC Continental American Insurance; Cigna Health and Life Insurance Company; EyeMed Vision; Larry Joseph Laborde dba Your Grad Shop, LLC; Gordon Food Service, Inc.; Labatt Food Service; Barnes & Noble Booksellers, Inc.; Bound to Stay Bound Books, Inc.; Cengage Learning, Inc.; Coughlan Companies, LLC DBA Capstone; Cox Subscriptions, Inc. DBA WT Cox Information Services; Follett School Solutions, Inc.; GL Group, Inc. DBA Booksource, The Booksource, The Booksource, Inc.; Hertzberg-New Method, Inc. DBA Perma-Bound Books; Keystone Books & Media, Inc.; Library Sales, Inc. DBA Sebco Books; Mackin Book Company DBA Mackin Educational Resources; National Education Systems, Inc.; SDE, Inc. DBA Stenhouse Publishers and dba Staff Development for Educators; Textbook Warehouse, LLC DBA Textbook Warehouse; Alvin Equipment Company, LLC; BWI Companies, Inc; Homer J. Wood dba Wood Alternator and Starter Service; Kubota Tractor Corporation; Longhorn, Inc.; Metro Golf Cars Inc. dba Metro Golf Cars; OMKARA 2750, LLC dba American Golf Cars; Simplot AB Retail, Inc dba Simplot Grower Solutions, Simplot Partners, Simplot; Turf & Horticulture; A&I Custom Manufacturing, LLC; Baseline Paving & Construction, Inc.; Construction Masters of Houston, Inc; Division One Construction; ERC Environmental & Construction Services, Inc dba ERC; JC Stonewall Constructor, LP; Millennium Project Solutions, Inc; Nash Industries, Inc.; Westco Ventures; GWG Wood Group, Inc.; SiteOne Landscape Supply; The Public Group, LLC dba Public Surplus; Public Contract; Gartner, Inc.; Alpha Foods Co.; Foster Poultry Farms; Integrated Food Service; Jennie-O Turkey Store Sales, LLC; J.T.M. Food Group; McCain Foods, USA, Inc.; Rich Chicks; Sprint Solutions, Inc.; T-Mobile USA, Inc; Humanscale Corporation; Krueger International, Inc.; OFS Brands, Inc.; Palmer Hamilton LLC; Spacesaver Corporation; 1 Stone Solutions, LLC; Caring Commercial Cleaning, Inc.; The King’s Southern Division LLC; Alert Services, Inc.; Bound Tree Medical, LLC; citizenAID of North America, Inc.; Con10gency Consulting, LLC; Donnelly, LTD dba C&S Safety Supply; North American Rescue LLC; iThrive, LLC; Performance Health Supply dba Medco Supply, Masune and Surgical Services; Medwheels Inc; NAO Global Health, LLC; Pocket Nurse Enterprises, Inc. dba Pocket Nurse; School Health Corporation; School Nurse Supply, Inc.; Sterlington Medical Mdd Marketing Inc. dba Sterlington Medical; William V. MacGill and Co. dba MacGill & Co.; Cintas Corporation; AbleNet Inc.; Alert Services, Inc.; NAO Global Health LLC; School Health Cooperation; School Nurse Supply; Sterlington Medical; All in Learning; AmplioSpeech Inc.; Gateway Education Holdings LLC dba Savvas Learning Company LLC; UTJ Holdco, Inc. dba Teaching Strategies, LLC; Janice M. Beal-Geyen dba Dr. Janice M. Beal dba Beal Counseling Associates; QuaverEd, Inc. dba QuaverMusic.com, LLC; The Rensselaerville Institute; EBS Health, Inc. dba EBS Educational Based Services; MegaLab Services; Grow Minds Consulting, LLC; Alternative Logistics Technologies Holdings, Inc. dba ALC Schools, LLC; and SHI Government Solutions, Inc.

 

I.2 Donations for Districtwide and School-Specific Programs (S, L)

All donations greater than $5,000 must be approved by the HISD Board of Education.To see the full list of vendors, visit our website.

Donors: The U.S. Soccer Foundation; Travis ES Parent Teacher Association (PTA); Cyvia and Melvin Wolff Family Foundation; Houston Independent School District (HISD) Foundation on behalf of American International Group (AIG); William B. Travis Foundation, Inc.; HISD Foundation; H-E-B; and School at St. George Place Parent Teacher Organization (PTO)

 

I.3 Grant Funds in Support of Districtwide and School-Specific Programs (S, L)

All grant funds greater than $5,000 must be approved by the HISD Board of Education. To see the full list of vendors, visit our website.

Grantors: U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC); Amazon Future Engineer + BootUp Elementary Computer Science Initiative; First Book, Intel Corporation®, CDW, and the LEGO Foundation;

 

I.6 Approval of the August General Fund Budget Amendment (S, L)

The Board must approve an amendment to the district budget passed last June. The amendment reflects a $54,616,490 increase in general fund spending in response to the COVID-19 crisis, including increased costs for virtual instruction, technology, protective equipment, cleaning.

 

Other agenda items to be voted on during the meeting:

  • (A.1) Approval of personal services performed by the Superintendent.
  • (B.1) Appointment of HISD Representatives to City of Houston Tax Increment Reinvestment Zones Boards Of Directors for two-year terms.
  • (E.1) Approval to renew the contract between Westbury High School and Harris County Protective Services For Children And Adults for the Community Youth Services Program.
  • (E.2) Approval of an agreement with the University of Texas at Austin and the Texas Higher Education Coordinating Board regarding the Advise TX College Advising Corps Program at Madison High School
  • (F.1) Approval of the closure of Texas Southern University Charter Lab School after request for termination on the part of TSU.
  • (F.3) Approval of an application to participate in the Optional Flexible School Day Program for state funding for the 2020–2021 school year, which offers flexible school schedules for qualifying students who are unable to attend school on a traditional schedule.
  • (F.4) Approval to renew an agreement with the Harris County Juvenile Board for the Juvenile Justice Alternative Education Program.
  • (F.5) Approval for an interlocal partnership agreement with the City of Houston Municipal Courts Department for the Juvenile Case Manager Program, aiming to reduce juvenile referrals to the justice system.
  • (H.1) Approval to negotiate, execute, and amend a construction contract for modular improvements at Thomas Sinclair ES.
  • (I.4) Approval of the contract to purchase attendance credits from the state to reduce revenue that exceeds the what the district is entitled to under state law.
  • (1.5) Approval of the 2020–2021 budget for the Title I, Instructional Continuity Grant, which provides federal funding for virtual instruction.
  • (J.1) Second amendment to the March 19, 2020 resolution, which will extend additional authority granted to the Superintendent for district business operations and continuation of payments to employees until the district resumes normal operations due to the COVID-19 outbreak.
  • (K.1) Approval of the proposed revisions to Board Policy EHBB(LOCAL), Special Programs: Gifted And Talented Students (Second Reading) to comply with policy requirements from the Texas Association of School Boards (TASB).
  • (K.2) Approval to waive five business days of in-person voting, as well as other Board Policy DGB(LOCAL) consultation election procedures for employee representation in the district consultation process, if warranted by the COVID-19 pandemic.
  • (K.3) Approval of proposed revisions to Board Policies DIA(LOCAL), Employee Welfare: Freedom From Discrimination, Harassment, And Retaliation; FB(LOCAL), Equal Educational Opportunity; And FFH(LOCAL), Student Welfare: Freedom From Discrimination, Harassment, And Retaliation (Second Reading), as required by new federal Title IX regulations.
  • (L.1) Presentation of the District’s Debt Management Activity Report.

Areas of Concern:

Although normal school board operations have been interrupted by the COVID-19 pandemic, there are still items the school board must address and new areas of concern created by the current crisis. Houston GPS would like to highlight the following items:

1. The closure of the district, while necessary to ensure the safety of the HISD community, has exacerbated inequities amongst students. [email protected] H.O.M.E., the district’s online education portal, was launched to ensure student instruction could continue from home. The final Board monitoring report for its emergency constraints shows that throughout the spring and summer most of HISD students were not engaged with virtual learning through the [email protected] H.O.M.E. Clever Portal. As highlighted above, the most engagement HISD saw was 48% of students, which declined to 17% by the end of the school year. While this data does not capture some students who were engaged on other online platforms, it does show that HISD has struggled to reach students virtually and capture clear data for student engagement in online learning. With at least six weeks of virtually learning scheduled for this fall, the Board must continue to receive updates from administration about what additional efforts are being made to ensure all students are able to continue their learning remotely.

2. The HISD Board should terminate their legal actions against the TEA. The Board is using taxpayers’ dollars from unassigned funds, running HISD into a deeper deficit, to pay for their lawyers. With delays in court due to COVID-19, the lawsuit has moved slowly. Although, the Texas Supreme Court might issue a ruling as soon as August 2020, there still remains the possibility of extensive litigation. Especially now, when the school district is facing hurdles with making sure students have access to instruction and basic necessities, the Board and district finances should be focused on our kids.